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School Council

Welcome to the John Young School Council website

School Councils are made up of parents and school staff and work together to effectively support and enhance student learning. 
Parents joining our School Council can become involved in our school community.

2020 - 2021 SCHOOL COUNCIL MEETING AND ELECTIONS

School Council Meeting and Elections - Wednesday, October 7th, 2020 at 6:30 p.m. – ONLINE

The link to the meeting will be sent out by email.

Please join us for our very first school council meeting of the year.  This year our meetings will look a little different as they will be done virtually. A link to the meetings will be sent out in advance by email.  The 2019-2020 Council will be reporting on activities since our last meeting in February and will present the annual report ending August 31, 2020.  Following this, school council elections will be held.  Please plan to join us and vote for your 2020-2021 School Council.  Below are the details regarding the elections, including description of the duties of each position, OCDSB guidelines and nomination forms.  For more information, please see the JYSC Constitution available on the School Council tab at www.johnyounges.ocdsb.ca or e-mail Robert James (Principal) at robert.james@ocdsb.ca or Jaime Routliffe (School Council Chair) at sc-johnyounges@ocdsb.ca

John Young School Council Elections

Candidates will be asked to present themselves, by providing a brief introduction and summary of skills prior to voting.  The JYSC Constitution will be reviewed at a later date and if changes are required, notification of such will be at a future meeting.  The following positions are available: Chair, Vice Chair, Treasurer, Secretary, OCASC Representative, Food & Popcorn Day Coordinator, and Fundraising Coordinator.  Duties outlined below are excerpted from the JYSC Constitution.  Any position can be shared by two or more people.

Chair: act as a Chairperson at all JYSC meetings; be an ex-officio member of all sub-committees of JYSC; be the official spokesperson for and on behalf of JYSC;  be, or designate someone to be, the sole liaison between the JYSC and JYES in respect to general council matters; communicate with the school Principal/Vice Principal on behalf of JYSC; consult with senior board staff and trustees as required; sign-off on all expenditures prior to reimbursement; ensure that meeting minutes are recorded and kept in a safe place for a minimum of 4 years; prepare an annual report and financial statements with the Secretary and Treasurer, and submit to the principal for distribution to the school community and to the OCDSB each September; and facilitate the resolution of conflict;

Vice Chair: perform the duties of the Chair in his or her absence; assist the Chair in the conduct of the Chair’s office; and authenticate with his or her signature, with that of the Treasurer, Secretary or other approved representative, cheques and other documents;

Secretary: record the minutes for all JYSC meetings; distribute minutes to all attendees of meetings who have expressed interest in receiving them; maintain all JYSC documents and reports; authenticate with his/her signature, with that of the Treasurer, Vice Chair or other approved representative, cheques and other documents;

Treasurer: maintain a bank account in the name of JYSC; receive and deposit promptly all JYSC funds into the JYSC bank account; write all cheques for purchases that have been signed-off by the Chair and other approved members of the executive; maintain a record of all financial transactions; and prepare an annual financial statement;

Ottawa-Carleton Assembly of School Councils (OCASC) Representative: represent JYSC at meetings of the OCASC, raising issues on our behalf; present a report of OCASC meetings at each JYSC meeting; keep fellow executive members aware of upcoming issues to be discussed at the OCASC meetings; and act as a voting delegate for JYSC;

Food and Popcorn Day Coordinator: Chairs the Food Day committee; solicits volunteers; establishes a volunteer schedule to ensure enough volunteers are present each Wednesday to serve food and volunteers are present to make popcorn; co-ordinates food day forms and electronic ordering; prints classroom food lists; liaison with food providers, milk providers and parents; oversees regular sanitation of food day and milk bins and fridges; trains food day adult volunteers; trains milk monitors; provides regular updates to the JYSC executive;

Fundraising Coordinator: Chairs the Fundraising committee; solicits volunteers for fundraising events; provides recommendations to the JYSC executive for fundraising events; in collaboration with the JYSC executive and parent volunteers, co-ordinates fundraising events such as the Holiday Gift Shop, Scholastic Book Fairs, Mabel’s Labels, Movie Nights and Cake Walks. Assist with communication to parents; and solicits local businesses for support (ex. silent auction items).

Information on School Council Elections

School council elections must be held annually within the first 30 calendar days of the school year. This year the OCDSB has determined that the first day of school will be considered September 14, 2020.  The rules governing school council elections are outlined in Board Policy P.014SCO School Councils and Procedure PR.509.SCO.  The JY School Council Constitution (posted on the JYSC bulletin board and the School Council tab at www.johnyounges.ocdsb.ca) also contains provisions relating to the composition and election of School Council members.

For more information, please contact Michele Giroux, Executive Officer, Corporate Services at michele.giroux@ocdsb.ca

 


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